isb logo

Career Advancement Services

Placement Policies for Recruiters

Class of 2023

 

Placement Process at the ISB – Class of 2023

 

The Placement Policies of the Indian School of Business for the Class of 2023, as framed by Career Advancement Services (CAS) Office comprise the following details:

  • CAS Objectives
  • Policies for Recruiters
  • CAS Office/CBD (Corporate Business Development) team

These policies apply to the students of Class of 2023 prospective recruiters, and CAS team members.

The current policies are also available online at http://placement.isb.edu/recruiter/index.aspx

  • CAS - Objectives
  • Enable placement opportunities for all students participating in the process for the PGP Class of 2023
  • Develop and maintain strong relationships with recruiters
  • Work with recruiters to align the talent availability at ISB with talent needs of market in terms of number of offers, roles and compensation
  • Manage a streamlined Placement process, taking care of the interests of the students, recruiters, and the school. Create state-of-the-art digital infrastructure to successfully organize online placements

 

  • Policies for Recruiters

The placement process is designed to ensure that recruiters and students can spend quality time with each other and arrive at mutually satisfying decisions. The CAS office at the ISB works towards ensuring a smooth placement process.

  • Integrated Placements

Integrated Placements are a natural extension of the ‘One School – Two Campuses’ philosophy that ISB follows. According to this philosophy, the admission policy, academic calendar, mix of resident and visiting faculty and the placement policy are common across both the ISB campuses. All job postings will be open to and applicable for students across both the campuses in equal measure. Shortlisted students from both the campuses will be made available for interviews/ selection process as per the designated placement schedule.

To optimize the recruiting experience, CAS follows a four-step process:

  • Online Registration
  • Job postings, Applications (Expression of interest – EOI and Resume) and Shortlists
  • Interviews
  • Job Offers and Acceptances
    • Offer Renege Policy

 

  • Online Registration:

Recruiters are required to register online at the below mentioned link:

http://placement.isb.edu/recruiter/index.aspx.

For any assistance in registering, the CAS team may be contacted at placements@isb.edu or through the CAS representative - the CBD member who is handling the relationship with the company. By accepting the policies online, recruiter has read and agreed to the terms & conditions for placements at ISB. It is agreed that the representative actioning on behalf of the company is the authorized person responsible for such actions or has internally taken prior approvals from the competent authority. The representative is expected to share the placement policy with relevant stakeholders. Online acceptance is considered as policies accepted. We urge you to read the policies carefully before accepting the same. Registration process

flow is as follows:

  • Click Register, provide address along with GST details
  • Provide contacts who need to be informed regularly+ contact from Finance department of your company
  • Save & continue
  • Read policies thoroughly including placement fee charges and PPI/PPO policy
  • Submit
  • On submission registration will be activated by ISB CAS with Login credentials

Note: For the convenience of recruiters we have made the placement portal mobile compatible.

  • Job Posting, Applications, and Shortlist:
    • Job postings can be uploaded by the recruiter on the ISB placement portal
    • Students will respond by submitting their applications (Expression of Interest-EOI and/or Resume) according to the company’s deadlines as agreed with CAS.
    • Companies are requested to forward shortlist/s to CAS office or update the same in the placement portal as per the shortlist date mentioned in the online job posting or at the earliest. If shortlist is shared with CAS office, CAS will announce the same to students after verification. Interview process details should be provided at least 7 days prior to the designated placement day.
    • Application Counter will be released in case there is a delay of 6 days in releasing the shortlist from the expected shortlist date provided at the time of job posting.

Grade Disclosure policy:

During applications, students have the prerogative to disclose the CGPA either through the application process or on the approval from students, grades can be obtained from Academic Services and Administration (ASA). For matters related to graduation status of students, recruiters are requested to obtain the details directly from the below link or from the Registrar’s office. CAS’ intervention is not required.

https://events.isb.edu/ROApplication/AlumniRO/StudentVerificationForm

 

To post Jobs, recruiters are requested to follow the below process as per the portal:

  • Go to Manage Jobs, Post Jobs, view posted jobs, new job, provide details as required or relevant.
  • Give description or attach file without company contact details in it
  • Preview, make changes if needed, and submit. Changes cannot be made to Job Descriptions by the recruiters once they are broadcasted by CAS to the student body.
  • Alternatively, Job Descriptions with all details may be sent to CBD, after checking for all required details in the prescribed format shared by CBD, who will post job and CAS will broadcast to students

To View applications

  • Go to manage Jobs, manage job postings, click view applications

To download applications

  • click view applications, select all, download selected applications, which will be downloaded in a folder, view or extract and view

To update shortlist

  • Click Not actioned, Select and shortlist/Not Shortlist
  • Or share the shortlist along with PGID to CBD, it will be verified and announced on the portal to students.It is always better if shortlist is announced by the recruiter

 

  • Interviews:

Placement Process from Nov 21, 2022 to Dec 3, 2022: Interviews will be held between 0800 hours to 1800 hours and may continue till late evening.Actual start timings for your company will be communicated by the school in advance.

  • Placement interviews will begin from 23rd November 2022, and the placement process will continue if required until March 30, 2023.
  • CAS Corporate Business Development (CBD) Member or placement office will inform the placement day for your organization.
  • All interviews will be conducted online only; In case of any technical issues, please reach out to CAS office/ISB IT SPOC, the details of which will be shared few days before placement week.

Companies will conduct interviews, only on the designated placement days as approved by the school. Interview schedules will be prepared by ISB based on student availability and preference provided by the student for the specific company. Companies are requested to adhere to this schedule only.

Companies should meet all their shortlisted students who have given preference for that company. Company should not interview students who have not given preference to their company. Companies cannot hold a student for more than the time specified in the interview schedule or for maximum one hour. The volunteer, managing the company, on that day, will request the panel to release the student so that student can attend interviews of other companies. In case companies do not cooperate to the request, ISB can intervene and stop the process. Companies are not supposed to call or take the students out of campus during the placement week for interview or any other purposes.

Company is requested to not get in touch with any PGP'23 student for a physical meeting/engagement between 19th and 24th November and from 30th November to 3rd December. This is to ensure a bio- bubble during placements to maintain safety of all stakeholders.

Note: Preferences here refers to the companies where student wants to get interviewed with from the shortlists s/he has received for that placement day. Preference given by the student does not reflect the order of priority on the interview schedule order.

Companies must use the links provided by ISB for interview purposes.

  • Pre-Assessments

Companies need to complete their Pre-assessments (if any) before the placement day assigned to them. Companies cannot make any presentations and will not be able to make any offers on these dates. Companies will have to complete this process for all shortlisted students from both campuses before their designated placement day. No pre- assessments or presentations will happen on the designated placement days.Pre-assessments are activities such as Group discussions, online or assessment tests, group case writing or other similar activities.

  • PPI/PPO policy

Companies offering Experiential Learning Projects (ELPs) or competitions or any other related activities and wishing to make Pre-Placement Offers (PPOs) or Pre-Placement Interviews (PPIs) should go through the detailed PPI/PPO policy document which is circulated by SEAL department and the same is appended in Annexure 3 here.

 

Process for Interview scheduling and online Interview process

Interview scheduling

  • CAS will be collecting the interview schedule details through CBD members
  • As per the interview schedule details and student’s availability, interview schedules will be prepared online
  • When school broadcasts the interviews, schedules will be sent to company contacts along with the Zoom link on the day of the interviews.

Process of online interviews

  • ISB volunteer/ISB IT team person will be the host
  • Company representative will be the co-host
  • Interviews will be conducted in the breakout rooms
  • All available students for that panel and volunteer will be logging in and students will be waiting in the lobby
  • Detailed Process flow will be provided through a SOP document for online placements two weeks prior to the placements
  • Companies are requested not to Audio or Video recording by inbuilt or external device during interview/placement process

 

STUDENT OFFER POLICY – CLASS OF 2023

POLICY - Each student of the Class of 2023 will be entitled to 2 Decision offers.  However, on a given day a student will be construed out of placement process:

  • If the student receives two or more decision offers
  • If the student accepts one offer
  • If the student receives two offers and declines both
  • If the student receives 3 Acceptable offers

However, student receiving one offer during a placement day, must decline the offer to sit for interviews on the subsequent placement day.

Companies can generate the offer digitally by 4 PM on each placement day, and students must take a decision on the offer (Accept/Decline) on the portal by digitally signing on the 4th part of the FIF. The stipulated time frame to confirm the offer status will be indicated on the portal at the time of offer broadcast.

PROCESS OF MAKING AN OFFER – Companies can make offer/s only through digital mode. The Final Interview Form (FIF) will be made available on the ISB Placement portal.

FIF document, is the central document in which offer details are recorded by the company and decision on the offer is made by the student. Both the parties (Company representative and student) can do digital signatures. 

  • Company must clearly mention the breakup of the salary and various components in the FIF and communicate the same to the student during the interview.CAS will not be responsible in case there is a discrepancy or non-communication of the breakup of salary to the students.

FIF sample format – Annexure-1

The FIF form consists of 4 parts.

  • Part 1 – Initiation of offer terms during Final Interview - which contains the details of the offer discussed during the final interview, negotiated, along with the offer acceptance deadline and recruiter’s digital signature. During the placement days, offer acceptance date is pre-decided and time will be announced on that day by CAS office as per the other processes going on.
  • Part 2 - Understanding of offer terms by the student this part contains the student’s signature confirming that s/he has fully understood the terms on which the company may generate an offer. If an offer is made by the company, the student will receive it as one of the two Decision Offers which s/he is eligible for. Signing on Part 2 of FIF makes it mandatory for the student to take a decision on the offer, in case the recruiter has generated the offer by signing the 3rd part of the FIF.
  • Part 3 - Generation of the offer by company - The company’s representatives fill & sign the digital FIF and submit the same to CAS (Career Advancement Services Department). Doing so, confirms that the company is making an offer to the student on the above- mentioned terms
  • Part 4 - Decision on the offer by the student - CAS makes the formal announcement on the placement portal at the end of each placement day. As soon as the offer is broadcasted, that becomes a decision offer and student gives their decision of accepting or declining the offer before the deadline mentioned on the placement portal. Offer decision by the student will be communicated to the company by the CBD together for all the offers made by them

 

Companies are encouraged to make waitlist offers to students as against roles. Companies are requested to use the same digital process to generate the waitlist offers.

PROCEDURE TO GIVE A VIRTUAL OFFER -A detailed SOP for Online Interview and offer/Waitlist generating process will be sent at least 15 days before the placement date.

 

Processing visa requirements for international locations

  • Companies are requested to process the visa requirements and other travel formalities for students after graduation to facilitate travel to client’s international location for students on-boarding and joining.
  •  All the international companies finishing the pre-assessment before Day 0 will have to complete the offer making process on Day 0.1 only. The final offers will be broadcasted at the time decided in the evening of Day 0.2 of Placements.

 

  • Offer Renege policy:
  • If a student reneges the offer, client has the option to make a formal complaint. The ISB placement committee will initiate the process for discussing with the student and the client and a final decision will be taken by the committee. Provision of revoking Alumni privileges for 3 or 5 years for the students will be instituted.
  • If the company reneges the offer made by them, they will have to help students find commensurate jobs. If the recruiter is unwilling to outplace the student, the recruiting relationship could be put on hold for up to two years.
  • The decision of allowing the company to participate in placements in subsequent years rests with the School management. While allowing participation, company may be tiered to a later placement day.
  • Even though the company has reneged offer or delayed the date of joining - they must pay the placement fee by June of the next financial year as per terms for campus placements.
  • Students who have accepted Offers should be onboarded within 2 months of the date of Graduation. Offer renege policy will not be imposed on the student by the school in case the joining date exceeds two-month period. Exception will be given to students who are going on international exchange where the exchange program ends beyond 2 months from graduation. Exception will be applicable only if it is

captured in the FIF form.

  • Even though the student is joining late due to exchange program, the invoice process should be followed as per the given timelines and cannot be delayed because of the exchange program students.
  • If a student is not able to graduate/complete the program, it’s the company’s prerogative to honor the offer they have extended or not.

 

Important Dates:

 

  • You may use the student e-profiler as a reference to get a snapshot of the student pool at ISB.We urge you not to use the e-profiler for shortlisting students

e- profiler link: https://placement.isb.edu/isbebook/AboutISB.aspx

  • Please channel all communications related to placements only through the CAS office. mailto:placements@isb.edu or the CBD member you are in touch with

CAS policies are also available on the website: http://placement.isb.edu/recruiter/index.aspx

 

  • Placement Fees

•             All recruiters are charged placement fees based on the number of acceptances for offers they made for that particular year, and as per the placement day of participation in placement calendar.

•             Proforma Invoices will be raised immediately after graduation. Any changes in the proforma invoice, or addition of PO number etc. to be done within two months of graduation. Final/Tax invoice will be generated post corrections in the proforma invoice, if any.

  • If student on sabbatical joins back after having gone through the placement process the company will be charged based on the terms for campus placements.
  • Please do not recruit current batch of ISB students outside the ISB placement process for 6 months from the graduation day i.e. (April 03, 2023). This will help the ISB to keep a check on reneging of “Accepted Offers” by the students.
  • In case you receive applications from any student of the class that is graduating or has graduated within six months please check with the CBD member handling the relationship with you about the placement status of the candidates or write to placements@isb.edu. The CBD member will let you know the placement status of the candidates and accordingly inform you to proceed with application or not. In case you hire a candidate based on such confirmation, the placement fee will be applicable on the total number of hires (including the new hires) as per the terms for campus placements.
  • Companies’ activation on the placement portal for PGP’23 will be done only after clearing the dues towards placement invoice of previous years, if any. In case of non-receipt of payment of previous year

invoice, CAS will activate the account:

  1. If a PO is shared with CAS or
  2. An official Email confirming the date of payment

•             The fee applicable for the current year 2022-23 is given in Annexure 2.

 

Anti-Discrimination and Sexual Harassment Policy

  • Indian School of Business (ISB) is committed to creating an environment free of any discrimination based on age, caste, creed, colour, disability, gender, nationality, religion, or sexual orientation.
  • Creating an environment that is free of prejudice is an integral part of the anti-discrimination policy at the ISB. By such an environment, we mean that opportunities are based on merit and not on any discriminating factor mentioned above. Further, we are respectful of the differences in people and, we at ISB believes in cultivating an environment that is free of harassment based on these differences. A more specific form of discrimination and harassment is based on gender i.e., sexual harassment. Sexual harassment includes unwelcome sexual advances, requests for sexual favours, hostile environment and other physical or verbal conduct of a sexual nature.
  • Visitors to the ISB campus are supposed to be aware of the School’s Anti-discrimination and Anti sexual harassment policy and adhere to it.
  • Jurisdiction for any discrepancies will be Hyderabad.

For further details please contact: Corporate Business Development Team

 

Kiran Neti

Director – Career Advancement Services

Indian School of Business

ISB Campus, Gachibowli, Hyderabad – 500032, Telangana, India

Corporate Identity Number: U80100TG1997NPL036631

Ph: +91 40 23187402/ 7523 Fax: +91 40 23007030

E-mail: placements@isb.edu

Annexure 2

 

The fee structure for participation in ISB’s Placement Program

Fixed Placement Cost – Class of 2023

 

 

Note: All the above charges are exclusive of GST. While raising the invoice applicable GST charges for the financial year will be added

  • The ISB will raise an invoice for the Fixed Placement cost towards digital infrastructural support, plus applicable GST (the existing rate for the current financial year being 18%) depending on the number of acceptances.
  • In case a company hires from ISB multiple times in the same year, the campus Charges will be applicable as per the numbers on each placement day as shown in the cost structure given above.
  • International companies will be charged in INR, or they can even pay in USD equivalent to the INR amount.
  • Companies are requested to make payments within 30 days from the date of final/tax invoice.
  • Companies’ activation on the placement portal for PGP’23 will be done only after clearing the dues towards placement invoice of previous years, if any. In case of non-receipt of payment of previous year invoice, CAS will activate the account:
    • If a PO is shared with CAS or
    • An official Email confirming the date of payment

 

Note: For any clarifications, contact placement office at placements@isb.edu or CBD member.

 

Annexure 3

ISB – Corporate Competitions, Experiential learning Projects or virtual projects (ELP’s) etc., Guidelines and Policies for Corporates for Co2023 placements

PPI/PPO Policy:

  1. Corporate competitions, ELPs etc., will be announced by Student Engagement and Applied Learning Department (SEAL) to the student community.
  2. Guidelines and Policies, selection process, evaluation process, etc., to be communicated by the Corporates to SEAL.
  3. The communication on the PPI/PPO will be shared with the students by SEAL while announcing the competition itself, so that the students can decide their participation in the Competitions/ELPs based on the understanding that by applying to a particular competition/ELP it will be deemed understood on part of the students that if s/he receives an offer (PPO) it will be counted as one of the two offers that a student is eligible for.
  4. The final list of PPIs/PPOs for ISB students should be communicated to SEAL through an email (Anitha_Pothini@isb.edu; Placements@isb.edu ). SEAL will inform CAS (Career Advancement Services) and Students.
  5. Companies will not decide to interview all applicants for the competition as part of the PPO process. Interviews should be done only with the winners or students who have reached the final rounds of the competition and should be clearly mentioned before. If all the applicants are interviewed, it will be deemed against the PPO Policy.
  6. PPIs/PPOs will be offered only to those students who are in the placement process.
  7. If any student receives PPOs before the Offers Opening Day of Day 0 of Placements (Day 0.2), the student needs to immediately acknowledge the PPO by signing the second part of the FIF (Final Interview Form). Final offer announcement will be done on the day 0 of placements along with other offers received on that placement day or till that date.
  8. Students will have to decide by the deadline of Offer Opening date on the final offer that they are going for, i.e., they will have to decide by Day 0 EOD and no extensions and exemptions will be allowed.
  9. If any student, who is part of placement process, receives PPO after Day 0 of placements, the offer will be opened and closed immediately; no extension and exemptions will be allowed.
  10. ISB students who have already got placed will not be considered for PPIs/PPOs.
  11. Companies are not supposed to make any PPI/PPO offer to students who are already out of placements. They are requested to keep checking with the SEAL department regarding placement status of students before any process happens. This will be in the interest of both students as well as the company.
  12. Post Day 0 of ISB Placements, ISB students who have signed out of placements by accepting an offer, and are still in some stage of the competitions and if they get PPOs/PPIs, they will not be allowed to renege on the original offer that they have got during placements.
  13. The list of ISB students who are placed and are part of the competition will be shared with the corporates on request by the SEAL team.
  14. PPOs that ISB students get through competitions, ELPs etc., will be considered as one among the two offers
  15. Any company planning to run an ELP, Competition, etc. exclusively for ISB, and is planning to offer PPI or PPO to the students, should interview the students only during the placement week and not before. This is to ensure that students have fair chance of preparation and interview and later take a just decision.
  16. If the ELPs, Competition etc. are not exclusively for ISB, and the company is planning to offer PPI or PPO to the students:
    1. PPIs will be scheduled with the regular interview process of that company on the ISB confirmed placement day as decided by the CAS/School.
    2. If offering PPO’s, companies can complete the interview process in the first week of November and not any time before. Companies are advised to, share the offers (PPO’s) with SEAL and/or CAS only, and not with the students directly.
  17. If companies are running a process for ELP, Competition, etc., which is not exclusively for ISB and is planning to offer PPO to the students and they are historically not a campus hiring company, CAS and SEAL after multiple level due diligence may allow the company to conduct interviews in advance i.e., prior to November but the resultant offers must be handed over only to SEAL and/or CAS and not to the students directly. These offers will be opened and announced to students along with the offers of Day O of placements.
  18. These offers will be opened and announced to students along with the offers of Day O of placements. The status (accept/decline) of the PPO offer will be decided by the student in comparison with other offers if any, which s/he has received.
  19. Companies cannot have any extended placement process beyond the presentations of the shortlisted teams of the competition.
  20. PPIs are to be offered to all members of the team who are part of the winning/runners up teams and cannot be offered to selective individual students who are part of the team or to students who are not part of the winners/runners up teams.
  21. PPI holders from the competitions, ELPs etc., as informed earlier during the start of the process, would automatically be part of the shortlist and will not be going through the shortlisting process for regular company selection process.
  22. Student who has received PPI has to mandatorily apply to one of the roles offered by that company.

Reference:

ISB:      Indian School of Business

ELP:     Experiential learning Projects or virtual projects

PPI:      Pre-placement Interview

PPO:    Pre-placement Offer

SEAL:   Student Engagement and Applied Learning Department

CAS:     Career Advancement Services Department

FIF:      Final Interview Form